The Human Resources (HR) department plays a key role in every organization, big or small, and is counted as an asset to the organization. The level of efficiency in managing of the processes of this department greatly influences the overall efficiency of the organization, which makes a Human Resource Management Software (HRMS) the need of the hour. Its purpose is to streamline the operations of the HR department and contribute towards maximization of productivity of the organization as a whole.
So, what is the Human Resource Management Software? How does it redefine the way your organization looks at human resource operations? Well, for starters, the HR management software is a tool or platform that is designed for the seamless automation of the many functionalities of the department. Now, every organization is different with a different set of business needs and organizational goals. A modern HRMS tools like Beehive, Digital HRMS or Zoho People have a modular approach which makes it easy for businesses to pick and choose the modules that cater to their requirements. However, certain modules are a must-have and here are a few of them.
1] Time and Attendance
The Time and Attendance module is the most essential module of the HR management software because a lot of key processes, including salaries, appraisals and compensation are directly dependent on the attendance record of the employee, besides other factors. This makes managing attendance a crucial task and this module is designed for tracking the data about the employees’ in and out times and break hours and then feeding this data to the payroll module.
2] Leave Management
With the growth in the number of employees in an organization, maintaining a record of the leaves of each employee with utmost accuracy is a feat that can hardly be achieved manually. This module introduces automation to the processes of allocation, application, tracking and monitoring of leaves and also makes it easy for employees to apply and get approval for leaves. It is often linked with the Time and Attendance Management module to calculate the attendance of the employee for a specific time period.
Hiring new talent is one of the bigger focuses of any organization and the recruitment module is designed to make this process a seamless one. This module provides a centralized platform for all activities related to the recruitment process, which makes posting of job requirements, maintaining a database of shortlisted candidates, scheduling interviews, and keeping a track of the selection process of each employee, a lot easier and hassle free for the recruitment personnel in your organization. Modern platforms have incorporated social media integrations that enable you to link to job portals such as LinkedIn, which helps companies to find the right candidate with ease.
4] Benefits Management
Every organization has a list of benefits for their employees and with the automation offered by a human resource management software, benefits management becomes easier and hassle-free, irrespective of the number of employees in the organization. Employees of the organization can easily keep a tab on their benefit status by just logging in to the software. This module is convenient for allotment of benefits such as pension/welfare packages, healthcare benefits, and more.
What makes onboarding a key module is the fact that it helps the new recruits in the organization to feel at ease and get acquainted with the rules and regulations of the organization. This module can also be used to complete the various steps associated with the onboarding process in a systematic manner, such as induction, creation of user accounts, process training and more. Since onboarding can be a complex process, especially with large number of employees joining organizations at one time, automation can significantly reduce the stress on the human resource personnel as well as the managers.
In addition to the few modules mentioned above, there are several additional modules available with the modern HR management software these days that are designed for every aspect and functionality of the HR department. Organizations that intend to invest in such a platform can always begin with the basic modules and then start incorporating the advanced modules with the changing requirements of the organization.